Using Zoho Vault to Manage and Share Passwords Securely

Using Zoho Vault to Manage and Share Passwords Securely

Making the Most of Zoho Vault

Zoho Vault is already part of your organisation’s Zoho setup and offers a secure, centralised way to manage and share passwords across your team.

Why Use It?

  • Secure storage for passwords, software keys, and confidential notes
  • Access anywhere via browser, mobile app, or extension
  • Team sharing with permission controls
  • Audit logs to track who accessed what and when

Getting Started

Adding a New Password

  1. Open Zoho Vault - vault.zoho.com (append your datacentre ie., vault.zoho.com.au as required)
  2. Click + Add and select Password
  3. Enter relevant details
  4. Organise - select an existing folder or create a new one
  5. Save

Sharing a Password

  1. Find the password you wish to share
  2. Click the Share icon next to the entry
  3. Choose the specific users or user groups who need access
  4. Choose appropriate access level: Use Only (allows them to autofill the login without ever seeing the plaintext password), View, Modify, or Manage
  5. Confirm

Best Practices for Vault Security

  1. Enable 2FA on your main Zoho account to protect your Vault
  2. Generate Strong Passwords using Vault's built-in generator rather than reusing old ones
  3. Review permissions regularly to ensure no one retains access to systems they no longer need.
  4. Keep it in Vault. Never share credentials outside of the system via chat, email, or spreadsheets.