Use Zoho Vault to store your team's passwords and share them safely. This article is for staff whose organisation already has Zoho Vault as part of its Zoho setup.
Applies to: Zoho Vault – All clients
Why use Zoho Vault
Zoho Vault gives your team a secure, central place to manage and share passwords.
- Secure storage for passwords, software keys and confidential notes.
- Access anywhere through your browser, the mobile app or the browser extension.
- Team sharing with permission controls.
- Audit logs that track who accessed what, and when.
Add a new password
- Open Zoho Vault at vault.zoho.com. Use the address for your data centre if needed, for example vault.zoho.com.au.
- Click + Add and select Password.
- Enter the details.
- Select an existing folder, or create a new one.
- Click Save.
Share a password
- Find the password you want to share.
- Click the Share icon next to the entry.
- Choose the users or user groups who need access.
- Choose the access level:
- Use Only: they can autofill the login but never see the password.
- View
- Modify
- Manage
- Confirm.
Best practices for Vault security
- Turn on two-factor authentication (2FA) on your main Zoho account to protect your Vault.
- Generate strong passwords with Vault's built-in generator instead of reusing old ones.
- Review permissions regularly so no one keeps access to systems they no longer need.
- Keep it in Vault. Never share credentials outside Vault by chat, email or spreadsheet.